Editing Asian Canadian Wiki:Privacy policy (section)

=General expectations=
<br><b>IP and other technical information</b>
When a visitor requests or reads a page, or sends email to a Wikimedia server, no more information is collected than is typically collected by web sites. The Wikimedia Foundation and the collective may keep raw logs of such transactions, but these will not be published or used to track legitimate users.
When a page is edited by a logged-in editor, the server confidentially stores related IP information for a limited period of time. This information is automatically deleted after a set period. For editors who do not log in, the IP address used is publicly and permanently credited as the author of the edit. It may be possible for a third party to identify the author from this IP address in conjunction with other information available. Logging in with a registered username allows for better preservation of privacy.

<br><b>Cookies</b>
The sites set a temporary session cookie on a visitor's computer whenever a page is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 30 days, and this information will be resent to the server on every visit to the same page. Contributors using a public machine who do not wish to show their username to future users of the machine should clear these cookies after use.

<br><b>Page history</b>
Edits or other contributions to a page on its articles, user pages and talk pages are generally retained forever. Removing text from a project does not permanently delete it. Normally, in projects, anyone can look at a previous version of an article and see what was there. Even if an article is "deleted", a user entrusted with higher level of access may still see what was removed from public view. Information can be permanently deleted by individuals with access to Wikimedia servers, but aside from the rare circumstance when the collective is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.

<br><b>User contribution</b>
User contributions are also aggregated and publicly available. User contributions are aggregated according to their registration and login 
status. Data on user contributions, such as the times at which users edited and the number of edits they have made, are publicly available via user contributions lists, and in aggregated forms published by other users.

<br><b>Reading projects</b>
No more information on users and other visitors reading pages is collected than is typically collected in server logs by web sites. Aside from the above raw log data collected for general purposes, page visits do not expose a visitor's identity publicly. Sampled raw log data may include the IP address of any user, but it is not reproduced publicly.

<br><b>Editing projects</b>
Edits to pages are identified with the username or network IP address of the editor, and editing history is aggregated by author in a contribution list. Such information will be available permanently on the projects.

<br>Logged in registered users:
Logged in users do not expose their IP address to the public except in cases of abuse, including vandalism of a wiki page by the user or by another user with the same IP address. A user's IP address is stored on the wiki servers for a period of time, during which it can be seen by server administrators and by users who have been granted CheckUser access.
IP address information, and its connection to any usernames that share it, may be released under certain circumstances (see below).
Editors using a company mail server from home or telecommuting over a DSL or cable Internet connection, are likely to be easy to identify by their IP address; in which case it may be easy to cross-identify all contributions to various Projects made by that IP. Using a username is a better way of preserving privacy in this situation.

<br>Unlogged-in registered users and unregistered users:
Editors who have not logged in may be identified by network IP address. Depending on one's connection, this IP address may be traceable to a large Internet service provider or more specifically to a school, place of business or home. It may be possible to use this information in combination with other information, including editing style and preferences, to identify an author completely.

<br><b>Discussions</b>
On wiki discussion pages:
Any editable page can theoretically be the location of a discussion. In general, discussions on asiancanadianwiki pages occur on user talk pages (associated with particular users), on article talk pages (associated with particular articles) or in pages specially designated to function as forums (e.g., the Village Pump). Privacy expectations apply to discussion pages in the same way as they do elsewhere.

Via email:
Users are not required to list an email address when registering. Users who provide a valid email address can enable other logged-in users to send email to them through the wiki. When receiving an email from other users through this system, one's email address is not revealed to them. When choosing to send an email to other users, one's email is displayed as the sender.
The email address put into one's user preferences may be used by the collective for communication. Users whose accounts do not have a valid email address will not be able to reset their password if it is lost. In such a situation, however, users may be able to contact one of the Wikimedia server administrators to enter a new e-mail address. A user can remove the account's email address from his preferences at any time to prevent it from being used. Private correspondence between users may be saved at those users' discretion and is not subject to Wikimedia Foundation policy.

On mailing lists:
The email addresses used to subscribe and post to Project mailing lists are exposed to other subscribers. The list archives of most such mailing lists are public, and searches of public archives may be performed on the Web. Subscribers' addresses may also be quoted in other users' messages. These email addresses and any messages sent to a mailing list may be archived and may remain available to the public permanently.

Via OTRS:
Some e-mail addresses (such as info-en at wikimedia dot org) forward mail to a team of volunteers trusted by the collective to use a ticket system, such as OTRS, to respond. Mail sent to this system is not publicly visible, but volunteers selected by the collective will have access to it. The ticket system team may discuss the contents of received mail with other contributors in order to respond effectively. Mail to private addresses of members of collective and to staff of the Wikimedia Foundation may also be forwarded to the OTRS team. These messages and e-mail addresses may be saved by members of the OTRS team and any email service they use, and may remain available to them.

On IRC:
IRC channels are not officially part of the Wikimedia Foundation and are not operated on Wikimedia controlled servers. The IP address of users who chat over such a service may be exposed to other participants. IRC users' privacy on each channel can only be protected according to the policies of the respective service and channel. Different channels have different policies on whether logs may be published.

==Access to and release of personally identifiable information==
Access:
Pages are primarily run by volunteer contributors. Some dedicated users are chosen by the community to be given privileged access. For example, for an English Wikipedia user, user access levels to Wikipedia are determined by the user's presence in various 'user groups'. User group rights and group members are reachable in every project from the Special:ListGroupRights page.
Other users who may have access to private identifiable information include, but are not limited to, users who have access to OTRS, or to the CheckUser and Oversight functions, users elected by project communities to serve as stewards or Arbitrators, Wikimedia Foundation employees, trustees, appointees, and contractors and agents employed by the Foundation, and developers and others with high levels of server access.
Access to and publication of this information is governed by the Access to nonpublic data policy, as well as specific policies covering some of the functions in question. Sharing information with other privileged users is not considered "distribution."

<br><u>Release: Policy on Release of Data</u>

It is the policy of collective that personally identifiable data collected in the server logs, or through records in the database via the CheckUser feature, or through other non-publicly-available methods, may be released by collective volunteers or staff, in any of the following situations:

1.	In response to a valid subpoena or other compulsory request from law enforcement,
2.	With permission of the affected user,
3.	When necessary for investigation of abuse complaints,
4.	Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,
5.	Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
6.	Where it is reasonably necessary to protect the rights, property or safety of the collective, its users or the public.

<u>Except as described above, collective policy does not permit distribution of personally identifiable information under any circumstances.</u>

Third-party access and notifying registered users when receiving legal process:

As a general principle, the access to, and retention of, personally identifiable data in all projects should be minimal and should be used only internally to serve the well-being of the projects. Occasionally, however, the collective may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, members of the collective will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address (if any) that the affected user has listed in his or her user preferences.

The collective cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. The collective does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.

If the collective receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, the collective will not disclose the requested information until Wikimedia receives an order from the court to do so.
Registered users are not required to provide an email address. However, when an affected registered user does not provide an email address, the collective will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.

==Disclaimer==

The collective believes that maintaining and preserving the privacy of user data is an important value. This Privacy Policy, together with other policies, resolutions, and actions by the collective, represents a committed effort to safeguard the security of the limited user information that is collected and retained on our servers. Nevertheless, the collective cannot guarantee that user information will remain private. We acknowledge that, in spite of our committed effort to protect private user information, determined individuals may still develop data-mining and other methods to uncover such information and disclose it. For this reason, the collective can make no guarantee against unauthorized access to information provided in the course of participating in collecitve pages or related communities.

<b>Approved by the asiancanadianwiki collective August 12 2012</b>